For the board
A vote is only as good as the paper in front of it
Most boards vote once, at a meeting, with volunteers who have not read three bids line by line. We build a packet for your building so the vote can happen from the packet alone.
Each document is a file we send and your manager can forward, print or file. Nothing in it is a sales page.
In the packet
Eight documents, one folder
Documents
Scope by space
Each corridor, stair and door on its own line, with floors and prep.
Sample bid
A finished bid for a building like yours, line by line.
Resident schedule
The one-page notice that goes on every door a week ahead.
Color approval sheet
Paint name, sheen and sample board, signed before anything is ordered.
Certificate of insurance
Your association and manager named as holder.
W-9
The firm's current form, for the vendor file.
Warranty terms
What the written warranty covers, its limits and its exclusions.
References
Associations of a similar size you can call.
License and registration
Basic business licenseVerify
DC License # 000000 · DC Department of Licensing and Consumer Protection
The District licenses businesses that work here. The owner confirms the category that applies to their work.
Lead-Safe Certified Firm (RRP)Verify
US EPA firm # 000000 · U.S. EPA
Required for paid work that disturbs paint in homes built before 1978.
Insurance
General liability insurance
Certificate of insurance with your association named as holder, sent before the first day.
Workers' compensation
Covers the firm's own crews while they work on your property.
Before the vote
From first call to a signed approval
- 01
Step 1: Walk-through
We walk the building with your manager or a board member and list every space.
- 02
Step 2: The packet
We write the scope, the schedule and the bid for your building and send the folder before your meeting.
- 03
Step 3: Questions
We answer them by phone or at the meeting. If a question needs a number, we write it into the packet.
- 04
Step 4: The vote and the color sheet
After the vote, the board signs the color approval sheet and the manager books the elevator and the first floor.
What boards ask
What is in your board packet?
A written scope by space, a schedule residents can read, a sample bid, our certificate of insurance, our W-9, a color approval sheet and a short list of associations you can call. It is built so a board can vote from the packet alone.
Can you come to a board meeting?
Yes. We can send someone to answer questions at a meeting, in person or on a call. We also write the answers to the usual questions into the packet in advance, so the vote does not wait on a second meeting.
Who approves the colors?
Your board does. We bring painted sample boards to the building, hung in the real light of the corridor, and record the choice on an approval sheet with the paint's name and sheen. Nothing is ordered until the sheet is signed.
How are payments scheduled?
Most associations pay a deposit when the board signs, progress payments by floor or stage, and a final payment after the punch-list walk. The schedule is on the bid, and we invoice the management company if you ask us to.
Ready for a packet for your building?
Request a walk-through and we will send the folder before your next meeting.